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Social Security – Admission of Workers

When hiring a new employee in your company, there is an automatic obligation to communicate the contract to Social Security. This obligation must respect the stipulated deadlines.

Applicability of the Obligation

Employers are obliged to communicate to the Social Security through the online services, with the exception of domestic service workers, in which case the communication can be made through any written means. Failure to comply with this obligation. In addition, employers must submit to the employee a statement or a copy of the communication of the admission statement, in which the NISS, NIF and date of admission of the worker are identified.

This obligation applies to companies, mutual associations, employers of domestic services, and employers of agricultural work.

Communication Deadlines to the Social Security

Consequently, the communication of the admission of workers to the Social Security must be made within 24 hours prior to the beginning of the effects of the employment contract. However, in exceptional and well-founded cases, the communication can be made within 24 hours after the beginning of employment, such as, for example, in the admission of workers with very short-term contracts or in the provision of shift work.

In the case of very short-term contracts, the following points should be indicated:

  • The identification of the domicile or head office of the parties
  • The place of work
  • The employee’s activity and corresponding remuneration
  • The date of commencement of the effects of the employment contract
  • The duration of the employment contract

Fines

As a result of the lack of communication of the admission of new workers within the stipulated period, or if the communication does not contain all the necessary elements, it is punished with fines of between

  • 50 to 1000 euros if the communication is made within 24 hours of the deadline
  • 300 to 4800 euros if the communication is made after the 24 hours following the deadline

If you wish to obtain more information, please contact us.