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What is the Digital Archive?

Over the last few years more and more companies have been adopting the digital archive, a more efficient and modernised archiving method. The digital archive, in essence, is a more effective way of storing important documents for companies, facilitating management and optimizing processes. Through the digital archive, it is possible to group all the information of a company in a single location, regardless of sector or department.

What are the benefits of the Digital Archive?

One of the many benefits that digital archiving brings is related to the inherent increase in productivity, since the necessary information is located in an easily accessible place. In addition, another very important benefit is related to the security of the files, since it is possible to create backups in order to guarantee that nothing is lost in case of breakdowns or defects. The organisation is another important point to which the digital archive brings added value, since the documents can be organised according to the needs of each company or organisation. Accessibility is perhaps the most obvious benefit, since the most important documents are just a few clicks away.

What does the law say?

Decree Law 28/2019 allows fiscally relevant documents, such as invoices, transport documents, receipts, among others, to be stored digitally. However there are certain rules that must be respected; namely: “Invoices and other fiscally relevant documents must be stored sequentially and uninterruptedly and respect the filing plan and individualization of each financial year, covering the entirety of the documents.”

In addition, it is necessary that the digitised file meets certain standards, such as having perfect quality and readability, in order to guarantee its reliability.

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